| Requirement | Required or Optional | Confirm - Check to confirm each item will be provided | Notes | Assigned to: |
| Large Room | Required |
| 1 large room that accommodates all participants in round tables - approx 150 people | |
| Small Breakout Rooms | Required |
| 3-5 smaller breakout rooms outside of main room - any setup, prefer round tables | |
| Blank Wall for Grid Projection | Optional |
| small projection screen could work | |
| Space for Registration Setup | Required |
| 6' table with 2 chairs, power for laptop and printer | |
| Space for Beverages | Required |
| space for at least coffee/tea/water setup. | |
| Space for Meals | Optional |
| Space for all participants to have breakfast and/or lunch | |
| Parking | Optional |
| ||
| Transportation | Optional |
| If venue is not accessible, must provide transportation options | |
| Security clearance for attendees | Optional |
| if applicable | |
| Shipping & Receiving Coordination | Required |
| Receiving and secure storage of participant equipment, signage, badges, giveaways, etc.; Provide assistance in return shipments |
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