Required or Optional | Confirm - Check to confirm each item will be provided | Notes | |
Large Room | Required |
| 1 large room that accommodates all participants in round tables - approx 150 people |
Small Breakout Rooms | Required |
| 3-5 smaller breakout rooms outside of main room - any setup, prefer round tables |
Blank Wall for Grid Projection | Optional |
| small projection screen could work |
Space for |
Registration Setup | Required |
| 6' table with 2 chairs, power for laptop and printer |
Space for Beverages | Required |
| space for at least coffee/tea/water setup. |
Space for Meals | Optional |
| Space for all participants to have breakfast and/or lunch |
Parking | Optional |
| |
Transportation | Optional |
| If venue is not accessible, must provide transportation options |
Security clearance for attendees | Optional |
| if applicable |
Shipping & Receiving Coordination | Required |
| Receiving and secure storage of participant equipment, signage, badges, giveaways, etc.; Provide assistance in return shipments |