| Required or Optional | Notes | |
| Large Room | Required | 1 large room that accommodates all participants in round tables - approx 150 people |
| Small Breakout Rooms | Required | 3-5 smaller breakout rooms outside of main room - any setup, prefer round tables |
| Blank Wall for Grid Projection | Optional | small projection screen could work |
| Space for registration setup | Required | 6' table with 2 chairs, power for laptop and printer |
| Beverages | Required | space for at least coffee/tea/water setup. |
| Meals | Optional | Space for all participants to have breakfast and/or lunch |
| Parking | Optional | |
| Transportation | Optional | If venue is not accessible, must provide transportation options |
| Security clearance for attendees | Optional | if applicable |
| Shipping & Receiving | Required | Receiving and secure storage of participant equipment, signage, badges, giveaways, etc.; Provide assistance in return shipments |
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