User Tools

Site Tools


community:meetups

Hyperledger Meetup Organizer’s Guide

This is a guide for those who are interested in running a Hyperledger meetup. We encourage you to start a meetup in your area if there is not one nearby. If you are interested in becoming a meetup organizer, please read this guide and then contact us.

This is a living document, so feel free to edit the page to add tips or suggestions and please let us know if there is information you’re looking for that isn’t here. You may also find these resources from meetup.com to be a helpful:

Becoming a meetup organizer

If you like networking, organizing venues and finding interesting speakers, then you would make a good meetup organizer.

The process for being approved as an organizer is simple — after contacting us, we’ll find time to speak with you. During that call we’ll make sure that you’re serious about taking on the role and we’ll walk you through the support we offer (this guide also describes the support available).

We also encourage you to share responsibilities with others and not do it all yourself. From experience, we’ve found that having 2 or 3 co-organizers for a meetup is ideal and allows you to share tasks and to not get blocked if you become too busy with other things for a period of time.

Please do not create a meetup without the intention of leading the group. While we love to see interest in spreading Hyperledger around the world, the most successful meetup groups have consistent local leadership and representation.

Using meetup.com

We will set up a new meetup group on the meetup.com site for you and will link it to the other Hyperledger meetups hosted there. We will name your group after the city or region where you live, such as Hyperledger San Francisco or Hyperledger Morocco. The site has a range of tools you can use to help organize your events. If you’re not familiar with that site, please see meetup.com's article about using their organizer tools.

New meetup groups will get created using Hyperledger branding, although you can make changes to the design of your group pages. When posting images and captions for your meetup, please consider using images of the Hyperledger official logo, event speakers and attendees, and the local city and event space as well as including captions that are concise and considerate. Productive posts combine engaging photos with captions that are lively and powerful without resorting to sensationalism. If you have any questions please contact us.

Although we recommend that you use meetup.com, we do recognize that there may be reasons why using that site isn't the best fit for your local community. For example, meetup.com isn't accessible in China so that community uses http://www.huodongxing.com/. Please contact us if you want to discuss other event hosting platforms. Note that these guidelines for running meetups will still apply and that we may also create a group on meetup.com to point to where you are hosting your event in order to better promote your activities.

Collaborating with other organizers

There are over 100 Hyperledger meetup groups around the world and you can tap into the expertise and ideas of other organizers by collaborating with them on the following channels. We encourage you to sign up, introduce yourself and ask any questions you have.

Scheduling and promoting meetups

We recommend planning to organize a meetup every 2 to 3 months, although your should gauge the interest from your local community and adjust the timing as needed. Announcing your event at least 3 to 4 weeks in advance will give people time to plan to attend.

We also recommend being clear about what audience you are planning for when you schedule a meetup. For instance, is your event for developers, end users, those looking to get started with Hyperledger or some combination? Is the level of content going to be for a beginner, intermediate or advanced audience?

Once you’ve got your event scheduled, you’ll want to let people in your area know about it. The specific local channels to use will vary in different areas, but consider:

  • attending blockchain events near you
  • speaking to companies using Hyperledger
  • reaching out to students at nearby universities
  • sharing on your social networks using the #Hyperledger hashtag

We can also use the Hyperledger Twitter account and blog to help you promote your meetups. Sharing photos and write-ups of a successful event will get visibility for your group and will get people to sign up to be notified of future events. We can also share announcements of upcoming events and encourage people to attend. Please contact us about sharing photos, write-ups or announcements.

There is no requirement to share news about your events, although we will be able to provide you with better support if we understand what you are doing with your meetup group.

Finding content and speakers

We strive to create an environment where people who are interested in Hyperledger — developers, beginners and advanced users alike — can gather and talk about the technologies we’re creating and learn what is new in the space. Please do not use the meetup platform to promote unrelated webinars or events to your local community.

Topics you cover should be tied in some way to the Hyperledger ecosystem, such as introductions to the community and the projects, demos of applications, explanations about how to get a development environment set up, or presentations of use cases that a person or organization is working on. They key is choosing topics that are right for your audience. Talks about code contribution and demos are great for technical audiences, but if you feel like your community needs more education or would benefit from networking go for it!

To help you prepare content for your event, we have collected a number of presentations that you’re welcome to remix and reuse as needed. If there is content you would like that isn’t available, let us know and we can add it.

Note that there is no language requirement for a meetup. If you think that it will make more sense to make it in your native language, please do. There are presentations at the link above available in various languages. And if you’d like to translate any material into your preferred language, share that with us so we can share it with others.

Although you’re welcome to use these presentations to present on your own at your event, you may also want to bring in speakers. You can find speakers by meeting other community members in your area and finding out the interesting things they’re working on. You can also reach out beyond your local area and invite other people from the community to speak.

The Hyperledger Technical Ambassador program has community members who are knowledgeable about Hyperledger projects who also want to help people learn more about the technology. Connecting with Ambassadors is a great way to find a speaker who can attend an event either in person or by joining remotely. Other meetup organizers are also available to speak at your events – check out the Meetup Speakers tracking document for more information.

Selecting a venue

Different meetup groups will have different needs for venues — some groups will have big communities and will need a larger venue and some groups will be smaller and can use smaller spaces.

If you’re just getting started and have a small number of members, you can meet informally in a coffee shop or other public space. Once you start getting a larger number of people though you’ll need to find a more formal meeting space that will allow for you to project slides, use a microphone, etc.

If you are working at an organization or are at a school, you may have easy access to space. If you don’t have access, many organizers have been able to find hosts in their local community who are happy to provide space for events. And considering that most meetups happen after working hours, it is often not a conflict for an organization or school to provide space in the evenings or on weekends.

Getting sponsorships and funding

The Hyperledger project can provide funding of $12.50 per person up to $250 max for your first meetup. You can make requests for future funding, but it is not guaranteed. Please contact us if you are interested in this support.

We don’t have the funding available to support every event that each meetup group organizes though, so organizers are encouraged to seek sponsorship from their local community to cover any costs that come from organizing events. Please carefully review these guidelines before seeking sponsors for your event.

  • Sponsorship is limited to venue sponsorship (existing office space can be donated for an event or a third party space could be funded) and food and beverage sponsorship
  • Sponsorship dollars should not exceed the cost of either the venue or the food and beverages. Since the Hyperledger project is part of a non-profit with a mission to build and promote open source technologies, there should be zero profit involved in running meetups.
  • Events must remain vendor agnostic. Sponsors can be recognized by adding their name/logo on the Meetup event page and thanked at the beginning of the meetup, but it should be clear that all events are run by the Hyperledger community and not by any specific organization.
  • Sponsors may speak at a meetup just like any other person or organization is welcome to speak at a meetup. Any talk a sponsor gives needs to relate to what they are doing with Hyperledger though and product pitches in return for sponsorship dollars are strictly forbidden.
  • Sharing of any attendee data with sponsors is also strictly forbidden.

Shipping stickers and swag

More details coming soon…

Using official Hyperledger branding and assets

Please review our Brand Guidelines and Trademark Usage Guidelines for more information about our policies.

When talking about or promoting your event, please make use of the following branding:

  • Please use the approved Hyperledger logo (contact us and we'll send it to you)
  • Please use the following official description of the Hyperledger community

Hyperledger is an open source collaborative effort created to advance cross-industry blockchain technologies. It is a global collaboration, hosted by The Linux Foundation, including leaders in finance, banking, Internet of Things, supply chains, manufacturing and Technology. To learn more, visit: https://www.hyperledger.org/.

community/meetups.txt · Last modified: 2018/04/18 20:26 by Tracy Kuhrt