This information is for community members who are hosting meetings.  Zoom is the main video communication platform for Hyperledger and is used to run community calls and virtual meetups.  A Zoom host needs to know the following information to deal with any issues that may happen during a meeting.  This could include issues such as a lot of background noise on the call because someone is unmuted or someone has joined the call and is trying to be disruptive.

Code of Conduct

The Hyperledger project adheres to our Code of Conduct and all meeting attendees are expected to follow these guidelines.  As host, please read and familiarize yourself with the Code of Conduct details.

Obtaining Host Access

If you are a project lead, Working Group or Special Interest Group lead, meetup organizer or another community who needs to host a Zoom meeting and you would like host access, please email community-architects@hyperledger.org.

Claiming Host in a Meeting

When you join a meeting, you'll need to claim host in order to have host access. To claim host, follow these steps:

Here is a video that shows the process of claiming host on Zoom.

Default Meeting Settings

Be aware that our Zoom accounts have configured some default settings to prevent people from interfering with meetings.  As host, you should be aware of these so that you can help address and modify settings as needed.

Recording a Meeting

One of the main roles of a host is to record and post meetings after.  Since we are a global community with people all over the world, there will be community members who are interested in your meeting that won't be able to attend because of time zone issues and other conflicts.  Please make sure you record your meeting and post them on the wiki and share out after.  To do that, follow these instructions:

Moderating Meetings

After the meeting has started you can make use of the following host features to moderate your meetings and deal with any bad actors:

NOTE: You can find these actions when clicking on the more or "..." options after scrolling over the participants name/information.

For more information about moderating meetings, check out the Zoom blog post: How to Keep Uninvited Guests Out of Your Zoom Event.

Screen sharing guidelines and recommendations

Zoom has a documentation on how to use their screen sharing feature:

Recommendations:

Escalating and/Reporting a Problem

Issues that cannot be handle via normal moderation should be reported to the Community Architects.  Please email community-architects@hyperledger.org.

Audio/Video quality recommendations

While video conferencing has been a real boon to productivity there are still lots of things that can go wrong during a conference video call.

There are some things that are just plain out of your control, but there are some things that you can control. Here are some tips if you're just getting into remote meetings. Keep in mind that sometimes things just break. These are not hard rules, more of a set of loose guidelines on how to tip the odds in your favor.

Recommended hardware to have

What about an integrated headset and microphone? This totally depends on the type. We recommend testing it with a friend or asking around for recommendations for which models work best.

Hardware we don't recommend

Pro-tips


Thanks to the Kubernetes Zoom Guidelines doc for the basis of much of this document.